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Last updated on Feb 19, 2025
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  2. Telecommunications
  3. Telecommunications Systems

Your virtual meeting with stakeholders is crucial. How can you ensure bandwidth constraints don't derail it?

A successful virtual meeting with stakeholders hinges on stable connectivity. To prevent bandwidth issues from interrupting your discussion, consider these strategies:

- Conduct a tech rehearsal. Test your equipment and internet connection well before the meeting starts.

- Use wired connections. Opt for Ethernet over Wi-Fi for more reliable internet speed.

- Close unnecessary applications. Limit bandwidth usage by shutting down programs not needed for the meeting.

How do you tackle technical difficulties during important virtual meetings?

Telecommunications Systems Telecommunications Systems

Telecommunications Systems

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Last updated on Feb 19, 2025
  1. All
  2. Telecommunications
  3. Telecommunications Systems

Your virtual meeting with stakeholders is crucial. How can you ensure bandwidth constraints don't derail it?

A successful virtual meeting with stakeholders hinges on stable connectivity. To prevent bandwidth issues from interrupting your discussion, consider these strategies:

- Conduct a tech rehearsal. Test your equipment and internet connection well before the meeting starts.

- Use wired connections. Opt for Ethernet over Wi-Fi for more reliable internet speed.

- Close unnecessary applications. Limit bandwidth usage by shutting down programs not needed for the meeting.

How do you tackle technical difficulties during important virtual meetings?

Add your perspective
Help others by sharing more (125 characters min.)
25 answers
  • Contributor profile photo
    Contributor profile photo
    Syed Raza Ahmed Rizvi

    Senior Manager Program Management - Eastern Hemisphere at Baker Hughes

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    1. Best Practices for Bandwidth Optimization One effective way to avoid bandwidth constraints during virtual meetings is to ensure unnecessary background apps are closed. Additionally, using a wired connection instead of Wi-Fi can significantly improve stability. A useful trick is to encourage participants to turn off their video unless necessary, reducing bandwidth consumption. 2. Personal Experience In my experience, running a quick bandwidth speed test before a meeting helps identify potential issues. I also found that asking my team to schedule heavy downloads or cloud syncs outside of meeting hours keeps the connection stable for everyone.

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    Warren Brumfield

    Technician at AT&T

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    First and foremost, You should "ALWAYS" have a wired connection to you home and business networks. This not only ensures a High-Speed connection, It also ensures your connections are SECURE in transmission and are not vulnerable to Wi-Fi acttacks.

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    Ricardo Zanetta

    Head IT / IT Executive / IT Superintendent / Senior Manager Infrastructure technology

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    Se existem restrições de banda no local de seu acesso à reunião, as ações para garantir a melhor performance na reunião são preventivas, como evitar concorrência de utilização de banda pelo seu computador como, downloads, browsers ativos, processamentos com acesso a base de dados externas, optar por uma conexão física, evitando assim que uma concorrência nos acessos a um access point possa degradar o acesso à rede. Na medida do possível, como plano B, ter uma conexão mobile disponível no caso de um problema na infraestrutura local, garantindo assim sua participação na reunião.

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    Jose Gregorio Rojas Castillo

    AI Agents Specialist in the Health, Beauty & Wellness Sector | FARMASI Influencer | Driving Innovation and Personalized Experiences through Technology

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    De preferencia me conecto desde el laptop. Uso el celular como monitor de referencia para ver si se está compartiendo correctamente la pantalla y se escucha bien el audio. Hago pruebas de cámara y micrófono siempre ( sobre todo Micro externo) Hago pruebas de iluminación en caso de un webinar. Abro solamente las aplicaciones a utilizar durante te la reunión. Cierro todo foco de distracción. Desconecto de la internet aquellos aparatos que no requieren conectividad en el momento. Tengo los datos móviles a tope en caso de que la fibra óptica falle para esto el teléfono debe tener batería encima de 80%

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    Julio Cesar C.

    Validación de Sistemas Computarizados en Bayer Pharmaceuticals

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    Utilizar conexión por cable ethernet, mejora la conexión de la llamada. En caso de estar en Home Office, de igual manera usar conexión ethernet, ya que con wifi podremos tener temas de interferencia.

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    Eseme Kluivert

    Network Engineer | Telecom Engineer | Data Science

    • Report contribution

    Ensuring seamless virtual meetings despite bandwidth constraints requires proactive network optimization. > Assess Bandwidth Needs: Calculate requirements per user and ensure a 30% overhead for stability. > Prioritize Video Traffic: Implement QoS to prioritize video and VoIP while limiting non-essential usage. > Use Wired Connections: Ethernet minimizes latency; if on Wi-Fi, prefer 5 GHz (Wi-Fi 6). > Monitor Network in Real-Time: Use NetFlow, Wireshark, or Cisco DNA to detect congestion. > Have a Backup Plan: Use SD-WAN, secondary ISP, or 5G for failover. Proactive planning and monitoring are key to uninterrupted meetings

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    1
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    Guy Albanese

    Hands-On Senior AV Specialist

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    If you can lower the video out resolution to lowest HD or 720/P30 rather than 1080p30/60, helps lower the resolution, mathematically lower the probability of an issue when (not if) a blip occurs. Wired connection! Cold boot 1 hr. before hand, close any and all apps running in foreground/background esp. if you are using Windows. Make sure your machine has lots of fast RAM and CPU. I recommend 32GB fast RAM, AMD's Ryzen 7 9800X3D or Intel Core i9-14900KS with hardware acceleration on. Only show headshots for efficient codec compression to compress more(less) and send less out. Use no animation or video replays. Don't forget, there will always be more time where less bandwidth is available when network congestion or failure occur.

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    1
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    Madhuraj Bangera

    Lead Consultant at Virtusa (IT Infrastructure, Cloud & Digital Marketing)

    • Report contribution

    1.Conduct a tech rehearsal. Test your equipment and internet connection well before the meeting starts. 2.Use wired connections. Opt for Ethernet over Wi-Fi for more reliable internet speed. 3.Close unnecessary applications. Limit bandwidth usage by shutting down programs not needed for the meeting.

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    1
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    Reinik Braga

    Offshore Operations Technician Expert: Submarine Optical Cable

    • Report contribution

    Dicas simples e muito eficiente! Uma falta de conexão com a rede, acessórios não instalados ou mal conectados, podem impactar de forma negativa no desempenho de uma importante reunião.

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    Berdigali Ozgambai

    Digitalization Advisor @ KPO

    • Report contribution

    Маңызды онлайн кездесу үшін: алдымен техниканы тексеріп, мүмкіндік болса сымды интернет қолданыңыз. Басқа құрылғылардағы интернет жүктемесін азайтыңыз. Құжаттарды ерте таратып, байланыс нашарласа видео сапасын төмендетіңіз. Жеке тәжірибеңіз айтқандай, егер негізгі байланыс тұрақсыз болса, 4G мобильді желісіне көшу де жақсы шешім бола алады. Сондай-ақ, байланыс толық үзілсе, алдын ала келісілген қосалқы жоспар (мысалы, телефон арқылы қосылу) болғаны жөн.

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