How to Manage Time as a Remote Worker

Time Management Insights for Improving Productivity ⏰💡 I have been mentoring several people around the topic of time management. These are some pointers to help you master your time, boost productivity, and achieve more with less stress. 📈 1. Self-Assessment: Track and Analyze Your Time 📊 Track Your Time: For the next two weeks , keep a detailed log of how you spend each hour. There are tools like Toggl or RescueTime to help simplify this process.  I will put link to their sites in the comments. John Jensen also has a spreadsheet he utilizes that is a great framework for sales people. Categorize Activities: Once your log is complete, sort activities into categories such as planning, deal management, prospecting, admin tasks, internal and external meetings, and personal time.  Do you also understand what your high-impact activities are? Evaluate: Reflect on your log. Are you dedicating enough time to high-impact activities? Are personal activities getting the time they deserve? 2. Identify Areas for Improvement 🔍 High-Value vs. Low-Value Tasks: Pinpoint tasks that drive your goals forward. Delegate or eliminate low-value tasks. High-value tasks are often those that only you can do. Time Wasters: Identify activities that consume time without adding value, such as redundant meetings or excessive email checks. 3. Set Clear Priorities 🎯 Define Your Key Responsibilities: Clarify your role and responsibilities. Focus on activities that align with these and have the most significant impact. Goal Setting: Set clear, measurable goals. This will sharpen your focus and help you prioritize and delegate tasks effectively. 4. Improve Delegation 🤝 Identify Delegation Opportunities: Based on your time log and priorities, find tasks that can be handed off, freeing you to focus on high-level strategy. 5. Continuous Improvement 📈 Regular Check-Ins: Schedule regular check-ins to review your progress, discuss challenges, and adjust strategies as needed. This keeps you accountable and allows for timely adjustments. Personal Insights from My Experience 🌟 When I first started tracking my time, I was amazed at how much of it was spent on low-value tasks. By categorizing and analyzing my activities, I identified key areas for improvement and began delegating tasks that were consuming my time without significant returns. Setting clear priorities and goals was a game-changer, allowing me to focus on high-impact activities and achieve better results. Implementing these steps transformed my productivity, and I'm confident it can do the same for you! 🚀 #TimeManagement #Productivity

I've been working remote full time for over a decade. I had to learn how to be effective as a remote employee the hard way. I watched people struggle with this over the last 4 years as they got thrown into a fully remote role without being prepared. Here's the tips I shared with them. 1. Set a Dedicated Workspace: Create a specific area in your home solely for work. This helps establish boundaries between work and personal life, ensuring better focus and productivity. 2. Establish a Routine: Maintain a consistent daily schedule. Start and end your workday at the same time every day to create a sense of normalcy and structure. 3. Dress for Success: Even though you're at home, dressing up as if you're going to the office can boost your mood and readiness for work. 4. Take Regular Breaks: Follow the Pomodoro Technique or similar methods to ensure you take short breaks throughout the day. This prevents burnout and keeps your mind fresh. 5. Communicate Effectively: Use tools like Slack, Teams, or Zoom to stay connected with your team. Regular check-ins and updates can help maintain team cohesion and ensure everyone is on the same page. 6. Set Clear Goals: Outline your daily tasks and set achievable goals. This keeps you focused and gives you a sense of accomplishment as you complete each task. 7. Prioritize Self-Care: Incorporate activities like exercise, meditation, or hobbies into your daily routine. Taking care of your physical and mental health is crucial for sustained productivity. 8. Limit Distractions: Identify common distractions and find ways to minimize them. This could include setting boundaries with family members or using noise-canceling headphones. 9. Stay Organized: Use tools like Trello, or a simple to-do list to keep track of your tasks and deadlines. An organized workspace leads to an organized mind. 10. Maintain Social Connections: Combat isolation by scheduling virtual coffee breaks or team-building activities. Regular social interactions, even if virtual, can improve morale and teamwork. 11. Invest in Good Equipment: Ensure you have a reliable computer, high-speed internet, and ergonomic furniture. The right tools can significantly enhance your remote working experience. 12. Keep Learning: Use the extra time saved from commuting to take online courses or attend webinars. Continuous learning can boost your skills and career growth. Working remotely comes with its own set of challenges, but with the right strategies, you can turn it into a productive and enjoyable experience. What else would you add? #RemoteWork #WorkFromHome #WFH #Productivity #RemoteWorking #WorkLifeBalance #RemoteWorkTips #RemoteJobs #RemoteLife #RemoteWorkLife #RemoteSuccess

We're not using our time wisely. Juggling a multitude of responsibilities as a female founder is no easy fit. It’s Tuesday. Your client has called an emergency meeting. You are a small company and one of your key personnel has called in sick. You have a tight deadline coming up. Your car needs to go to the garage. Your child has a docs appointment this week. Your kids schools have their conferences on this week. Your husband is out of town. You’re a single mother. Period! Your mind just can’t focus right now. You get the point!! What lies ahead doesn’t have to feel like a hustlers life. Here’s a simple technique can help boost your productivity during the few hours you have for work. The Pomodoro Technique is my go to nowdays and it works wonders. Here's how you can implement it in your daily routine: 📌First, set aside a couple of hours each to focus on your business. 📌Call this your focus time and allow yourself to believe that if you do not show up for it, you are stealing from your business. Set Up Your Environment Create a distraction-free workspace by: - Turning off notifications on your devices - Using website blockers to limit access to distracting sites - Finding a quiet space to work or using noise-cancelling headphones Plan Your Tasks Start your day by: - Identifying your most important tasks - Breaking larger projects into smaller, manageable tasks - Estimating how many pomodoros each task will take Use a Timer Choose a timer that works for you: - A physical timer (like the original tomato-shaped one) - A digital timer app on your computer or phone - A web-based timer like Pomodor or Marinara Timer Follow the Pomodoro Cycle 1. Set your timer for 25 minutes 2. Work on a single task with full focus until the timer rings 3. Take a 5-minute break 4. Repeat steps 1-3 four times 5. After four pomodoros, take a longer 15-30 minute break Track Your Progress Keep a record of your completed pomodoros to: - Measure your productivity - Identify areas for improvement - Motivate yourself to stay consistent Adjust as Needed Customize the technique to fit your work style: - Experiment with different work/break intervals - Adapt the method for meetings or collaborative work - Be flexible with unexpected interruptions Stay Consistent Make the Pomodoro Technique a habit by: - Using it regularly, even on busy days - Gradually increasing the number of pomodoros you complete - Reflecting on your progress and adjusting your approach as needed The key to making this a success is to maintain focus during work intervals and truly disconnect during breaks. With practice, you’ll be amazed at how effective you can be. Let me know which technique works for you in the comments.

Working from home doesn’t have to mean living at work. Remote work gives us flexibility, but it’s easy to slip into long hours, constant pings, and blurred boundaries. The good news? With the right habits and tools, you can stay productive without burnout. Thanks to a recent course, I now have a top five list of simple ways to make remote work, work for you: ✅ Establish a Routine – Start and end your day consistently. A structured schedule helps maintain focus and prevents burnout. ✅ Prioritize Communication – Over-communicate when necessary. Clear, proactive messaging keeps teams aligned and reduces misunderstandings. ✅ Create a Dedicated Workspace – Having a separate, distraction-free zone boosts efficiency and reinforces work-life boundaries. ✅ Leverage Technology – Use project management tools, video calls, and chat platforms to stay engaged and connected with your team. ✅ Set Boundaries – Just because you're home doesn’t mean you should always be "on." Respect your working hours to maintain balance. ✅ Stay Visible – Engage in team discussions, contribute ideas, and participate in virtual meetings to maintain your professional presence. Remote work isn’t just about location—it’s about optimizing how we work. What strategies have helped you succeed in a remote setting? What am I missing? #RemoteWork #Productivity #WorkFromHome #CareerSuccess

⏲️ Time management techniques that actually work I'm a fan of Lenny's Podcast, and I´m always searching for effective techniques to optimize my time.  So today, I'm sharing Lenny's Newsletter's article, "𝗧𝗶𝗺𝗲 𝗠𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁 𝗧𝗲𝗰𝗵𝗻𝗶𝗾𝘂𝗲𝘀 𝗧𝗵𝗮𝘁 𝗔𝗰𝘁𝘂𝗮𝗹𝗹𝘆 𝗪𝗼𝗿𝗸", which offers a pragmatic and proven approach. Here's a summary of the 10 productivity techniques and how I'm using them☝️: 𝟭. 𝗨𝘀𝗲 𝘆𝗼𝘂𝗿 𝗰𝗮𝗹𝗲𝗻𝗱𝗮𝗿 𝗳𝗼𝗿 𝘁𝗼-𝗱𝗼𝘀: Instead of a to-do app, schedule tasks directly in your calendar. Plan your week on Sunday evenings. ☝️ The new Notion Calendar is excellent at pulling my open tasks into the calendar so I can drag and drop them through the day and commit time to them. 𝟮. 𝗧𝘄𝗼-𝗺𝗶𝗻𝘂𝘁𝗲 𝗿𝘂𝗹𝗲: If a task takes less than two minutes, do it immediately instead of adding it to your list. ☝️The procrastinator in me hates this one, but I've been more intentional with it. 𝟯. 𝗞𝗲𝗲𝗽 𝗮 "𝘄𝗮𝗶𝘁𝗶𝗻𝗴 𝗳𝗼𝗿" 𝗹𝗶𝘀𝘁: Track items you're waiting on from others to ensure nothing falls through the cracks. ☝️ My tasks list in Notion has a waiting-for field to track who I need a response from. 𝟰. 𝗗𝗮𝗶𝗹𝘆 𝘁𝗼𝗽 𝟯 𝗽𝗿𝗶𝗼𝗿𝗶𝘁𝗶𝗲𝘀: Write down 1-3 most important tasks each morning before starting work. Do the hardest one first. ☝️ This one has been a game changer: visualizing 3 things that I'd be excited to accomplish throughout the day, writing them down in front of me, and ripping the page off at the end of the day is an excellent fix of dopamine and productivity. To make sure I get to those tasks, the following technique is equally important. 𝟱. 𝗣𝗿𝗼𝘁𝗲𝗰𝘁 𝗱𝗲𝗲𝗽 𝘄𝗼𝗿𝗸 𝘁𝗶𝗺𝗲: Schedule and fiercely guard blocks of uninterrupted focused work time. It takes 30-60 minutes to get into deep work mode. ☝️ I'm blocking my first 2,5hs at the office for deep work and getting most of the 3 daily priorities done. No meetings, no email checking, no notifications. A quick refresh with french press ☕ at the end. 𝟲. 𝗡𝗼 𝗲𝗮𝗿𝗹𝘆 𝗺𝗲𝗲𝘁𝗶𝗻𝗴𝘀: Push meetings as late in the day as possible to protect your peak creative hours in the morning. ☝️ You won't get 5) without 6). 𝟳. 𝗨𝘀𝗲 𝗗𝗼 𝗡𝗼𝘁 𝗗𝗶𝘀𝘁𝘂𝗿𝗯: Keep notifications off and remove distractions by physically separating yourself from devices when needed. ☝️ Multitasking is a hoax. 𝟴. 𝗗𝗲𝗳𝗮𝘂𝗹𝘁 𝘁𝗼 𝗮𝘀𝘆𝗻𝗰: Convert meeting requests to email conversations when possible to save time and maintain focus. 𝟵. 𝗟𝗲𝘃𝗲𝗿𝗮𝗴𝗲 𝗮 𝘃𝗶𝗿𝘁𝘂𝗮𝗹 𝗮𝘀𝘀𝗶𝘀𝘁𝗮𝗻𝘁: Use services like Double or Athena to delegate low-impact tasks. ☝️ AI tools? 𝟭𝟬. 𝗦𝗮𝘆 𝗻𝗼 𝗺𝗼𝗿𝗲 𝗼𝗳𝘁𝗲𝗻: Filter requests through your priorities, communicate tradeoffs clearly, and evaluate future commitments as if they were happening tomorrow. ☝️ Be intentional to avoid getting dragged into things you don't need, https://lnkd.in/gXfPDM93

On days filled with zoom calls (or finding ways to be productive in an interruption filled world). The biggest change in my life since COVID has been zoom calls. Where before I had three calls a week, now I have some weeks with 30. What started as a temporary phenomenon, has become a permanent fixture in my life - with collaborators demanding regular meetings - even when there is nothing to meet about. While I appreciate (and even enjoy) seeing my teams, the constant interruptions make it hard to actually get work done. So what to do? First, protect your time. Don’t agree to every call. Agree to calls when work has advanced enough to talk about what is next. Or. Agree to calls to breakthrough bottlenecks. Second, structure your time. I block out two hours a day for writing. I block out one hour a day for letting my mind rest. I block out two afternoons a week to write. I find it easy to say no to meetings during my write or rest times - if they are on my calendar. Third, I don’t label important writing time in my calendar. I find people schedule meetings during writing time - if they can see your calendar. They don’t if you say - doctor, dentist, or mechanic appointment. It’s a bit sneaky - but if I have a deadline - I’m a bit sneaky about protecting my time. Fourth, don’t request many calls. I find that if I ask for a call, I am giving people permission to ask me to be on a call. Unless 💯 needed, I try to limit the number of calls I ask for, emails I send, and texts that go out. The less I ask for, the fewer interruptions I have, the more able I am to get things done. Finally, consolidate calls and communication into blocks. I try to take calls in the morning - that frees afternoon and night to write. I also schedule emails to go out at certain times of day - that way I don’t have to respond to a dozen unpredictable requests throughout my day - as most people respond within the next hour or so. If you protect your time, aggressively manage your schedule, and take control of when you meet or communicate, you will have fewer days where you ‘take all day to accomplish nothing!’ Best of luck! #timemanagement #academiclife

Efficient Time Management in Remote Work? Might as Well Go for Olympic Gold. 🥇 Or at least, that’s what people say. As COO at World Teams, I’ve learned that making remote work actually productive isn’t about magic—it’s about systems, discipline, and the right mindset. Here are my three non-negotiables for time management when working remotely: ✅ Set clear goals & deadlines. No deadlines = no progress. Make sure your team knows exactly what’s expected and when, so priorities stay sharp and nothing falls through the cracks. 🖥 Use tech to your advantage. If you’re still relying on endless emails and scattered notes, good luck. Project management tools, cloud storage, and video updates (Loom is a lifesaver!) keep everyone aligned without drowning in meetings. 🙅♀️ Set (and respect) boundaries. Remote work blurs the line between “on” and “off.” If you don’t set working hours, work will take over everything. Log out, step away, and for the love of productivity—stop checking messages at midnight. Remote work isn’t about working more. It’s about working smarter. What’s your #1 tip for staying efficient while working remotely? Drop it below! 👇 #remotework #timemanagement #productivity #leadership