How to Write Thank-You Emails After Interviews

Most people don’t send thank you notes after an interview. They spend more time trying to give clever answers than getting to know the interviewer. And barely take any notes during the interview, so they tend to forget the conversation. But I know folks who’ve had tremendous success after sending thank you notes. They send all notes within 24 hours after the interview. And typically hear back from the recruiter or hiring manager quickly. Here’s why you should send a thank you note: ⭐ It shows your people skills and professionalism ⭐ It helps you stand out from the crowd ⭐ It leaves a positive first impression I sent this exact thank you note back in 2017 and landed my dream job at one of the largest tech companies in the world. To land this role—I did 6 interviews and needed majority approval. I sent 6 thank you notes, got a unanimous YES, and secured the last spot in that start class. Here’s a breakdown of this note: 🔴 Address the email to the person who interviewed you and make sure you spell their name correctly 🟡 Thank the person for their time and consideration 🟠 Briefly highlight why you want to work at their company 🔵 Call out an aspect of the conversation that was particularly interesting or share a helpful hook to help them remember what you spoke about 🟢 Express your continued interest in the job opportunity I recommend sending a thank you note within 24 hours after every interview. Please reshare this breakdown so others have a better shot at landing a great role ♻ #interviews #hiring #recruiting #jobhunt #thankyou

As a recruiter, I've received and written many thank-you notes The difference between the good and bad ones comes down to one word: Intent If you think the intent of a thank you note is to thank the team You're doing them wrong Many thank you notes I see follow the same format -Greeting -Thanks -Closing It's generic, boring, and doesn't come across as genuine And it tells me your intent isn't where it should be It tells me you're doing it to check a box And then complain that you didn't get selected And bash interview notes as a waste of time If you interviewed with someone or a team and you're finding it hard to write a thank you note Don't bother sending it That should be a sign that the role/company isn't the right fit for you A good thank you note is easy to write because it's genuine and authentic It shows that you are truly thankful for the opportunity It shows that you value the connection you just made and want to build on it And it shows you want the opportunity The anatomy of a good cover thank you email is simple: -Greeting -Expressing gratitude/thanks for the interview -Mentioning 1-2 specifics from the conversation that stood out to you -Reinforcing your interest in the role and company -A personal touch over established commonality in the interview -Closing statement Bonus: sending it within 24-hours of your interview Example: "Dear Dave, I wanted to thank you again for taking the time to interview me for the project manager role at Exelon. I appreciated having a candid conversation with you and learning more about what you are looking for in a candidate; particularly how the person in this role will have a major role in managing the new renewable assets and solar projects. I've looked forward to the possibility of working at Exelon for quite some time, and our conversation today only reinforced that further. By the way, I know you mentioned you are an avid Bulls fan. If you've got some time, I'd recommend "The Old Man and the Three" podcast by 343 Productions. They just had Joakim Noah on the show, and I have a feeling his discussion on his time with Derrick Rose and where the team is heading now would be right up your alley. Take care, Jordan" That thank you note is sincere and memorable, and adds some personal touches from the conversation Don't write a thank you note just as a formality Do it because you are legitimately thankful And if you struggle to write one Maybe that's your sign of saying this isn't the right fit for you And that's okay too

After 9 years in recruiting at Salesforce, here’s my PSA to every job seeker out there: Don’t underestimate the power of a thank-you note. Seriously. I’ve sat through thousands of interviews. When it came down to two equally strong candidates, the deciding factor was often: 👉 The follow-up. Not just any thank-you note but a thoughtful, personalized one. Let me give you a real-world example: 𝗖𝗮𝗻𝗱𝗶𝗱𝗮𝘁𝗲 𝟭: Betty crushed the interview. She sent a quick, polite thank-you email. Nice gesture, but it was generic. Nothing wrong with it, just didn’t move the needle. 𝗖𝗮𝗻𝗱𝗶𝗱𝗮𝘁𝗲 𝟮: Cindy also nailed the interview, but she followed up with tailored thank-you notes that included: ✅ A sincere thank-you for the time and insights. ✅ A brief recap of the conversation. ✅ One personalized takeaway from that specific person. ✅ A clear reminder of her enthusiasm for this team and this role. Cindy got the offer. It’s not magic. It’s intentional. A well-written thank-you note shows that you're: ✔️ Paying attention ✔️ Engaged ✔️ Professional ✔️ Excited to contribute So here’s your reminder: Don’t rush past the follow-up. Take 15 minutes to make it count. It’s a whole lot easier than restarting your job search from scratch. — Follow Mallory Byers for more behind-the-scenes hiring insight ♻️ If this helped you, share it or tag someone who needs the reminder. How do you follow up after interviews?

I've interviewed over 500 sales candidates. Fewer than 20% of them sent me follow-up emails. If you want to stand out after your next interview, here's a step-by-step guide on how to do it: Step 1: Interview Prep/Habits It all starts with how you interview in the first place. - Ask thoughtful questions to foster great dialogue. - Listen intently and take notes. - Make sure you’re prepared for the interview and download your free interview cheat sheet. *(link in comments)* Step 2: Subject Line Use a noteworthy quote from the conversation. - Pick something that would stand out in their inbox - Make sure it’s unique to your specific interview. - Cut the quote short and use an ellipsis (...) to stir intrigue. Step 3: Body Keep it simple, the fact that you’re sending the message is great in and of itself. - Thank them for their time. - Reference what you enjoyed most about your conversation. - Restate interest in the role, and ask for relevant progress updates. Step 4: Signing off Invite them to ask any remaining follow-up questions. - Close with: “Thanks, looking forward to hearing from you soon.” - Take a moment to create a professional email signature. - Proofread using grammarly and read it aloud before sending. Step 5: Novelty Consider sending a video message or using a different channel. - LinkedIn: also has native video and voice note capabilities in app - Phone call/voicemail: shows great confidence and initiative. - Physical letter: paper, ink, stamp...yes those still exist. Like many things, landing your next job offer is about building habits and making good choices. So when it comes to your post interview experiences: Choose to go the extra mile. Choose to set yourself apart. Choose Confidence Today ✊🏾 #sales #jobinterviews #hiring

We recently interviewed a candidate who truly stood out following their final interview. After meeting with a panel of four interviewers, they took the time to send personalized thank you notes to each panel member. In every note, the candidate referenced a specific question or insight shared during the interview - it was a 5 star demonstration of attention to detail. Thank you note or not, she would have received an offer, so the level of thoughtfulness was the cherry on top for an incredibly qualified candidate. It wasn’t just about ticking boxes—it showed engagement, professionalism, and the kind of soft skills we look for in a great hire. When it comes to thank you notes, here's a rundown of best practices: Do: - Send your thank-you note within 24 hours. - If you had a panel interview, personalize each message—mention something unique from each conversation. - If you have the hiring manager’s (HM) email, feel free to send the note directly. If you don't, email the recruiter to ask AND include your note to forward in the case they can't provide it. - Use the thank you note as an opportunity to reinforce an area in which you felt wasn't your strongest, or to answer a question you may have not been able to nail in the moment. Don't: - Send a copy-paste thank you note [the two line, generic message that's sent about 90 seconds after an interview doesn't hold a whole lot of weight]. Recruiters and hiring managers, what qualities make a thank you note stand out to you? #recruitmentrevealed

"Thank You notes don't matter nowadays" Wrong. They are still a relevant part of any job interview process (and a handy networking tool). No, they won't win you a job by themselves. But they are effective. They are thoughtful. And they might tip the scale. Here's my two cents for using them well: Timing 🕘 With email, it's not a deal-breaker to email the same-day after the interview. But I prefer to wait until the next morning. This allows your momentum to spread over two days rather than one. You also allow the interview to marinate and linger a little bit. For hand-written, mail them as soon as you can after the interview. Mode 🖋 This really depends on the timeline of the job search. If the decision turnaround is quick (less than a week) I would send an email next-day to all those you interviewed with. This can be a group email or separate emails. If the decision turnaround is longer (a week or more) I would do hand-written notes. You have the time and it shows a little extra effort. Send one to everyone who participated in the interview. Content ✍ You only need two things here - 1️⃣ Reference something specific related to that person (don't duplicate!) 2️⃣ Keep it brief. For example: "Jeff, Thank you for carving out time yesterday for my interview. I know it's a busy time of year and it meant a lot. Also, I was blown away by your baseball collection - especially the Lou Gehrig home run ball. Fun chatting about that for a minute. Thanks again, __________." Thank You notes are not passe. While it's very possible it won't matter if you send them, it might if you don't. 📌 Has anyone found the perfect Thank You note? I'm looking to buy another pack for personal use. LMK ↘️